When a producer requests a checkoff refund, inform them that there is no soybean refund provision in the Federal Act and Order; however if the producer wishes to have his/her state portion (one-quarter of one percent) go to the national organization it will be forwarded to the United Soybean Board for national programs if there is no provision in the producer’s State Soybean Statute that prohibits the state portion from going to the national program. If there is a provision in the State Soybean Statute that prohibits the state portion from going to the national program, then send the producer the “Refund Restriction Letter from the QSSB to Producer” letter.  (See Appendix L, Exhibit A for an example of this letter.) If there is no prohibition in your state for refunds, and the producer wants the state checkoff portion to go to USB, send the producer the “Cover Letter For Producer Refund Request” (Appendix L, Exhibit B) the “Refund Letter from Producer to QSSB” (Appendix L, Exhibit C) form letter and the “Producer Refund Procedures” (Appendix L, Exhibit D). If the producer wants the state checkoff portion to go toUSB:
  1. QSSB should get the request for refund in writing. If a producer needs assistance in creating a letter, a sample (Appendix L, Exhibit C – Refund Letter from Producer to QSSB) is available.  You also may use the “Cover Letter For Producer Refund” (Appendix L, Exhibit B) if you wish.  If you use this cover letter, be sure to send the “Producer Refund Procedures” (Appendix L, Exhibit D) along with it.
  2. Once the written request is received the QSSB sends the “Producer Refund Procedures” to the producer with a note instructing him/her to follow those procedures and return it to the QSSB before the process can take place. Only requests applicable to the QSSB’s current fiscal year will be processed.
  3. Once the refund request is received by the QSSB and all previous steps have been completed then forward the state portion toUSBthrough the normal QSSB toUSBtransmittal process.  Report the amount on “Line J” (OTHER), which is after the calculation of the amount due for the current period. Otherwise there would be a 50% reduction in the amount transmitted.
  4. Send producer acknowledgement letter that the refund has been transmitted to the USB. A sample acknowledgement letter is available Appendix L, Exhibit E (“Refund Letter from QSSB to Producer” ).